Wednesday, 28 March 2012

Workshop on DPR preparation for IWMP- A report

Inaugural session
A two days workshop & Training programme was conducted on 26th & 27th of March at SIRD, Kottarakkara. The workshop was attended by representatives of SLNA, WCDCs, PIAs and TSOs of first and second phase projects under IWMP. The objective of the training/ workshop was to give a broad direction to streamline the preparation of DPR with the objective of rendering uniformity to the DPRs under preparation and to enhance their quality. This workshop was the first one of its kind organized in the state.
The workshop/ training was inaugurated by Sri. K.B. Shankaran, Director SIRD. Sri. S. Saheerudin, JDC and Faculty member SIRD welcomed the gathering and Sri. K. Shoukathali, JDC in his introductory remarks, explained in detail the purpose and back ground of the training programme.
The following sessions ensued
Session 1: Where are we in IWMP an analysis

In this session the participants introduced themselves and the various TSOs presented a self appraisal of their activities so far. CRD of Neeleswaram block, SUSTHIRA of Thrithala block, ARSHABHARATHAM of Kalpatta and Sulthan Bathery blocks, DEENDAYAL of Alathur block, GRAMEENA PTANA KENDRAM of Ithikkara block, CSES of Vypin and Champakkulam blocks, RAJIV GANDI YOUTH FOUNDATION of Wandoor block, FLAME of Pattambi block, IRTC of Thuneri block, LAND USE BOARD of Vamanapuram block and CSRD of Erattupetta block presented their progress.
Session 2: An Overview of Common Guidelines (Sri. K. Shoukathali)
In this session sri K. Shoukathali, AO, SLNA presented the Vision, Mission, function and objectives of the Common Guidelines.  The content and sprits of the Common Guidelines were explained
Session 3: Institutional arrangements (Sri. K. Shoukathali and Sri. S. Saheerudeen)
In this session the organisational structure of IWMP in the country from NRAA to User groups and the Institutional arrangements were discussed
Session 4: Preparation of DPR and Annual Action Plan (Smt. M. Jayasree, Technical Expert, SLNA)
In this session Smt. Jayasree presented a model template of DPR, chapter wise and content wise with a view to streamlining the DPRs being prepared by the TSOs.
Session 5: Capacity Building Plan and Livelihood Plan in IWMP (Sri. S. Saheerudeen)
In this session Sri. Saheerudeen, faculty member, SIRD explained the capacity development component of IWMP and the importance of preparing detailed training plans at various levels, need for conducting a training need assessment and the livelihood plan in IWMP
Session 6: Fund management (Sri. K. Shoukathali)
In this session, sri. K. Shoukathali, AO, SLNA explained the fund flow in IWMP and the funds management at various levels of scheme implementation.
Sessions 7: Group discussion
The concluding session of the first day of the training was group discussion by the participants addressing the possibilities, Issues and Constraints in DPR preparation of IWMP. Four groups were formed at random and the groups were asked to discuss organisational structure, Institutional structure, role of PRIs and SHGs, ways and means for enhancement of the quality of DPRs under preparation and selection of Entry Point Activities. The results of the discussions were to be presented on the second day. The groups engaged in active and fruitful discussion.
Session 8: Delineation of Micro Watersheds based on GIS (Sri. Vinod, MAITHRI, Palakkad)
In this session Mr. Vinod of MAITHRI, Palakkad explained the watershed delineation process in GIS platform, illustrating examples prepared by MAITHRI for PPRs. The participants were familiarised with various tools and softwares used. He suggested that the TSOs should obtain the cadastral maps from local institutions, get them scanned within a week, geo referenced and various layers should be super imposed using Google Earth Pro. The layers, already prepared by MAITHRI, were handed over to the TSOs.
Session 9: MIS and online data submission (Sri. Vinod, MAITHRI, Palakkad)
This was a practical hands-on session, where the participants practiced using the various layers superimposed to Google maps.
Session 10: Time line and Planning of future course of action (Sri. Shoukathali, Sri. Vinod)
In this session a detailed review of activities by TSOs in the first phase of IWMP was undertaken by Sri. Shoukathali, AO, SLNA. Subsequently a detailed time line for various activities from April 1st to May 25th was prepared in discussion with officials and TSOs. The time line if furnished as annexure I.
Session 11: Presentation of Group Discussion results
The team leaders of the four groups presented the results of their discussions held on 26th. A number of practical and useful suggestions came up.
Session 11: Training evaluation and validation
In this session Sri. Shoukathali, AO, SLNA summed up the course/ workshop outcomes and Sri. Saheerudeen, faculty member SIRD presented the training evaluation results. On the whole the training was rated excellent by the participants. Sri. VP. Sadanandan, PIA Tuneri and Sri. Jaizin Joseph, WCDC Idukki  spoke on behalf of the participants. Sri. Saheerudeen proposed vote of thanks and certificates were distributed among the participants. The programme came to close at 5 pm.
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Training on MIS for Integrated Watershed Management Programme (IWMP) for Kerala - A report

Sri. M. Nandakumar, IAS, inaugurating the programme
 A training programme on Management Information System (MIS) for Integrated Watershed Management Programme (IWMP) was conducted by the Department of Land Resources, MoRd, Govt. of India in association with State Level Nodal Agency (SLNA) of IWMP, Kerala on 1st and 2nd March 2012. The venue was Institute of Management in Government (IMG), Thiruvananthapuram. Sri. VM. Arora IFS, Director, DoLR and Sri. Naveen Agrawal, System Analyst lead the training programme. There were 90 participants including Project Directors, BDOs and JSOs from various districts, staff from Soil Survey Department and staff members of SLNA. List of participants is attached as annexure.The training programme was inaugurated by Sri. M. Nandakumar, Commissioner for Rural Development & CEO, SLNA, with Sri. VM. Arora, IFS, Director, DoLR in chair and in presence of Sri. G. Ananthapadmanabha Pillai, Additional Development Commissioner and Sri. K. Shoukathali, Administrative Officer, SLNA.
Focus of the training
Sri. VM. Arora, IFS, giving introductory remarks
The training programme focussed on familiarization of the online MIS platform designed and executed by the National Informatics centre (NIC). On the first day the website was introduced and its operational procedures were explained in detail. On the second day registration of accounts and data entry at State level, SLNA level, WCDC level and PIA level were discussed and the procedure for registration for obtaining user ID and password taught. The training was concluded with a training evaluation. The faculty was quite impressed with the performance of the participants. The over all scores ranged from 4 to 16 out of 17 marks. Majority of participants scored above 12 marks.
Closing ceremony
The training session in progress
The closing ceremony and valedictory function was inaugurated by Sri. K Jayakumar IAS, Addl Chief secreatry and chairman SLNA. Sri. M. Nandakumar, Commissioner for Rural Development & CEO, SLNA welcomed the gathering, Sri. VM. Arora, IFS, Director, DoLR presented the training report and Sri. K. Shoukathali, Administrative Officer, SLNA proposed vote of thanks. Sri. K Jayakumar IAS, Addl Chief secreatry and chairman SLNA distributed the training certificates.
The MIS platform of IWMP is an exclusive integrated system capable of automated sanctioning of funds,  online generation of sanction orders, online tracking of funds transfer, online reporting of expenditure, base line survey, preparing annual action plans and submission of online submission of physical and financial achievements. Thus the system offers a very high level of sophistication not only on data management but also on fund sanctioning, distribution and monitoring. It also ensures a high level of transparency at all levels of implementation. The Director, DoLR opined that the SLNA should recruit a MIS coordinator exclusively for coordination of data management at state, SLNA, WCDC and PIA levels with the national level. At WCDC and PIA level also MIS coordinators should be posted.

Training outcomes
1.      All the trainees were familiarized with the application of the MIS of IWMP
2.      The participants got an idea of IWMP guidelines through the MIS platform
3.      The participants were given a trial demonstration of MIS
4.      There were mock demonstrations of creation of registration ID and passwords for SLNA, WCDCs and PIAs
5.      Various websites address related to MIS and e mail IDs were given to the participants
6.      The trainers instructed all the stake holders from the state to complete uploading of data up to 2010-11 within one month, failing which the funds will be withdrawn.
7.      The programme was concluded with the remarks of the chairman SLNA

Sri. K. Jayakumar, IAS, Additional Chief Secretary

Accordingly the participants were instructed to make registration in the DoLR website towards obtaining user IDs and pass words. The Director DoLR suggested that the SLNA may collect the registration details from all WCDCs and PIAs and forward them collectively to DoLR. On receipt of these details DoLR shall issue user IDs and passwords of all the stake holders to SLNA, which SLNA may redistribute among the other stake holders. Detailed instructions are already issued to all WCDCs and PIAs in this regard and the details are being received at SLNA. It is expected that we will receive details from all the stake holders by 15th March and subsequently the user IDs and pass words shall be obtained. The MIS data uploading shall commence thereafter and shall be completed before 31st March.   
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